Terms and Conditions
These terms and conditions (Terms) relate to your hire of Our Venue. You should read them very carefully. If you have any questions please do contact us. You must sign at the end of this agreement and send it to Us to confirm Your Order.
Please note that the provisions relating to cancellation in section 9 differ depending upon whether you are an individual or a business.
1.1 Meaning of words
In these Terms the following words will have the following meanings.
Additional Services means any additional service that We have agreed to provide to You as set out above in the table containing the hire details.
Business means a limited company, limited liability partnership, partnership, charity, CLC, or sole trader.
Cancellation Charges means the charges that apply in the event of cancellation as set out in paragraph 9.6. These only apply if You enter into the Contract as or on behalf of a Business
Cancellation Period means the period as set out in paragraph 9.1 and only applies in the circumstances set out in that paragraph.
Catering Services means those services set out in the Schedule, if it is agreed that We provide You with the same at the Event.
Charges means the cost of the hire of the Venue as set out above in the table containing the hire details. This Charge includes any Catering Services, the cost of any Additional Services, and VAT.
Contract means the contract between You and Us for the hire of the Venue and which is subject to these Terms.
Deposit means the deposit which You must pay to Us as set out above in the above table containing the hire details.
Equipment means the equipment set out above in the table containing the hire details.
Event means the event for which You are to hire the Venue as set out above in the above table containing the hire details.
Hire Period means the time period for which the Venue will be hired by You as set out above in the table containing the hire details during which period We have agreed to allow you to hire the Venue subject to these Terms.
Licences means any permissions, permits, and licences required to hold an Event from any public or regulatory body or authority, including, but not limited to, the Police, Fire Brigade, Local Authority,
or Public Safety Advisory Group.
Maximum Number means the maximum number of people who will be permitted into the Venue at the Event, as set out in in the table containing the hire details. The reason We include a Maximum Number is to ensure that We can comply with fire and health and safety regulations.
Stadium means the Odsal Stadium, Bradford.
Terms means these terms and conditions which will apply to the Contract between You and Us to the exclusion of any other terms and conditions which You may seek to impose or may be implied by any previous dealings between You and Us.
Venue means the Venue as set out in in the table above containing the hire details. Any areas of the Venue which have been deleted are not included in the Contract.
You / Your means the person named in the table above containing the hire details who enters into the Contract with Us.
We / Us / Our means Bradford Bulls 2017 Limited. We are a limited company and our registered office address is at Odsal Stadium, Bradford, BD6 1BS. Our company registration number is 10563587. We are registered for VAT and our VAT number is 264328891
Writing / Written means anything in writing between You and Us which includes email.
- Contract for the hire of the Venue
2.1 The details set out in the table containing the hire details set out what You would like to order from Us. You should confirm that You wish to place an order with Us by signing this agreement and sending it back to Us. We will confirm whether or not We accept Your order by Writing to You. If We accept Your order, We will confirm the date by which We require You to pay the Deposit and the date by which You must pay the Charge to Us.
2.2 It is important to note that a Contract will not come into place between You and Us until:
(a) We have confirmed acceptance of Your order in Writing and;
(b) You have paid the Deposit to Us.
2.3 If You do not pay the Deposit by the date we set out under paragraph 2.2 then We may fairly consider that You do not wish to proceed with the order requested.
2.4 We may not be able to accept Your order in some circumstances, which may include if the Venue is not available on the Event Date or for the Hire Period. We will let You know when You place an order as soon as We possibly can whether or not Your order has been accepted.
2.5 Please note that any photographs, images or drawings of the Venue, the design or decoration of the Venue, and the set up of the Venue on Our website or in any literature We provide are for illustration purposes only. The Venue may not look the same on the date of the Event. If you have asked for or made any special arrangements for the look and / or set up of the Venue these will be set out in the Additional Services in the table containing the hire details.
- Supply of Catering Services, Equipment or Additional Services
3.1 In the event that the Contract includes that We will provide Catering Services or Additional Services we shall only do so during the Hire Period, and subject to any specific timings that We have agreed with You as set out in the Schedule.
3.2 If We are supplying Catering Services or Additional Services to You, We will
(a) perform these with reasonable care and skill; and
(b) use Our reasonable endeavours to perform the Catering Services in accordance with the description set out in the Schedule.
3.3 We have the sole right to provide the Catering Services at the Venue.
3.4 If We have agreed with You to provide alcoholic drinks from a licensed bar (Bar), You are responsible for the cost of the beverages and any ancillary goods ordered by You and any of Your guests from the Bar. Alcohol must be paid for at the time of purchase unless We agree with You in writing in advance another arrangement for payment.
3.5 We will only accept payment at the Bar in cash or by debit card. Payment will not be accepted by way of credit card.
3.6 In the event that We agree with You in advance for the consumption of Your own beverages at the Venue this will be set out in the Schedule which will also confirm the corkage charge.
3.7 If We are providing Catering Services or use of a Bar, We are solely responsible for determining the number of staff that will perform the services.
3.8 The Hire Details in the table confirm the Anticipated number of guests You are expecting to attend the Event.
3.9 If We are providing Catering Services for You at the Event, You must confirm the final catering numbers to Us in writing at least seven days before the Event. In the event that You do not do so We shall be entitled to base the number of people attending the Event upon the Anticipated number of guests in the hire details and will cater for that amount accordingly. If Our Charges are based upon or include the actual number of guests requiring the Catering Services this will be set out in the Schedule. In the event that You do not provide Us with the final catering numbers in line with this paragraph We shall charge You based upon the Anticipated number of guests
3.10 If any of Your guests should have any special dietary requirements You should notify Us in writing at least seven days before the Event. If We do not receive these details, or if You supply them less than seven days before the Event, whilst we will try to cater for any specific dietary requirements that You or Your guests may have We will not be liable to You (or any of Your guests) if We are unable to do so.
3.11 If the hire includes the hire of Our kitchen We will set out in the table containing the hire details the Equipment that We will make available to You for Your use. It is Your responsibility to bring any other equipment and utensils that You may require for Your Event that is not included in the Equipment We will provide.
3.12 If the hire includes the hire of Our kitchen, You must ensure that the kitchen, cooking facilities, and work surfaces are kept tidy and cleaned to a reasonable standard after the Event. In the event that You fail to do so, You will be liable to Us for the reasonable additional cleaning costs We may incur.
- LICENCE AND USE OF VENUE
4.1 Subject to the provisions of section 9 (Cancellation) and section 10 (Termination), We grant to You a right for the Hire Period to enter and use the Venue for the Event in accordance with the terms of this Contract.
4.2 You acknowledge and agree that:
(a) You have the right to enter and use the Venue as a licensee only and no relationship of a landlord and tenant is created between You and Us by this Contract;
(b) We retain control, possession and management of the Venue at all times and You do not have any right to exclude Us from the Venue during the Event and / or Hire Period. We have the right to enter the Venue at all times.
4.3 You agree and undertake that You will:
(a) not use the Venue other than for the Event;
(b) not enter any other part of the Stadium that is not include in the Venue, nor will You encourage, permit or allow any of Your guests to do so;
(c) not allow any more than the Maximum Number of guests to be present at the Venue during the Event and / or Hire Period;
(d) not do or permit to be done anything on the Venue or in the Stadium which is illegal or which may be or become any form of nuisance, annoyance, inconvenience or disturbance to Us, to any of Our other customers, or any owner or occupier of neighbouring property. In particular You agree and acknowledge that We may have hired out other parts of the Stadium to others during the Hire Period;
(e) comply, and as far as You can do so using Your best endeavours, ensure that Your guests comply, with any instructions or orders given by Us, Our members of staff, or anyone acting with Our authority;
(f) allow Us, Our members of staff, or anyone acting with Our authority, to to search all containers, bags, boxes and equipment coming into or leaving the Venue, including those brought onto the Venue by Your guests during the Hire Period;
(g) not cause or permit to be caused any damage to the Venue or the Stadium, including any furnishings, equipment or fixtures at the Venue;
(h) not smoke or permit smoking (including e-cigarettes) anywhere in the Venue or the Stadium except in areas which We have designated and signposted as being available for smoking;
(i) not fix any bolts, nails, tacks, screws, adhesives, tape or other such fixing devices to the walls or fabric of the Venue or to the Stadium unless We have specifically agreed this with You in writing before the Event;
(j) not display any advertisement, signboards, flag, banner, placard, poster, signs or notices at the Venue unless We have specifically agreed this with You in writing before the Event;
(k) not alter, move or interfere with any lighting, heating, power, cabling or other electrical fittings or appliances at the Venue or in the Stadium, or install or use additional heating, power, cabling or other electronic fittings or appliances Stadium unless We have specifically agreed this with You in writing before the Event;
(l) use any equipment provided by Us for Your use (as set out in the Hire Details) for its proper purpose and in accordance with any instructions provided by Us, our staff, or anyone acting with Our authority;
(m) leave the Venue in a clean and tidy condition and to remove Your decorations, displays and any other equipment of Yours or Your guests from the Venue at the end of the Hire Period;
(n) ensure that You and all guests leave the Venue by the end of the Hire Period;
(o) not bring or permit to be brought any animal onto the Venue or into the Stadium unless We have specifically agreed this with You in writing before the Event (excluding any assistance dogs within the meaning of the Equality Act 2010; and
(p) not use any third party caterers or bring (or permit any of Your guests to bring) any food or drink (including alcoholic drinks) unless We have specifically agreed this with You in writing before the Event.
4.4 If the Venue includes the Car Park then:
(a) We cannot guarantee that there will be sufficient spaces available for all of Your guests;
(b) cars may not be left at the Venue overnight; and
(c) if any car or vehicle is left in the Car Park after the date of the Event and not removed within a reasonable period of time, We may arrange for its removal and charge You for the cost of doing so. You will also be responsible for the cost of recovering the car or vehicle.
4.5. You agree that You will ensure so far as is practically possible that You and Your guests behave in a responsible and safe manner at the Event. You agree that We have the right to remove or request that You remove any guests that do not do so from the Event, from the Venue and from the Stadium.
4.6 You agree that You will ensure so far as is practically possible that You and Your guests will not enter onto the rugby pitch at the Stadium unless We have agreed in writing before the Event that You may do so.
4.7 You acknowledge that We will be entitled to seek from You compensation for any loss or damage that is caused to Us as a result of a breach of any of Your obligations under these Terms.
- Your responsibilities to provide information and to obtain and provide Licences
5.1 We may need further information from You, which may be before or after We have entered into a Contract with You. We will let You know if this is the case as soon as We reasonably can do so. If You do not give Us this information within a reasonable period of time of Us asking You for it, or if You give Us information that is inaccurate, We may end the Contract (in which case see section 10 below) or make an additional charge of a reasonable amount to compensate Us for any additional work or time that We incur as a result. We will not be responsible for any delay or other issues with the hire of the Venue on the Event date if this is caused by Your failure to give Us the information, or by giving Us inaccurate information, within a reasonable period of time.
5.2 You are solely responsible for obtaining any Licences that are required, or are necessary, for the Event. You must provide Us with copies of these Licences if We ask to see the same. If You do not obtain any Licences that are required, or necessary, and / or do not give Us copies within a reasonable period of time of Us asking You for these, or if You give Us Licences that are inaccurate or not appropriate for the Event, We may end the Contract (in which case see section 10 below)
- Payment of the Charges
6.1 You must pay the Charges to Us on the date we provide to You when We confirm acceptance of Your order. If You do not pay by the date given then We can terminate the Contract in which case please see section 10 below. We ask for an initial reservation payment to secure the date.
6.2 You should pay Us by bank transfer to the account details We will give to You.
6.3 We calculate the Charges based upon the information You give to Us when placing the order. If there is any change after this We will do our best to accommodate these changes for You but cannot guarantee that We can do so. If We are able to accommodate Your requested changes this will vary the Contract between You and Us and may incur a further additional charge (which We will advise You) which You must pay in the time period We set out. If either (a) We cannot accommodate the change You have requested or (b) You do not pay us the additional charge on time then We can terminate the Contract in which case please see section 9 below.
6.4 If You do not pay Us the Charges or any other money when it is due, then We may charge You interest on the unpaid amount at 2% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%. This provision is without prejudice to our other rights and remedies we may have including termination under section 9.
- Refundable Deposit
6.1 The Deposit is a deposit that We retain against any non payment by You, any loss of or damage caused to the Venue as a result of Your Hire, or any other losses we incur as a result of Your failure to comply with any part of section 4 of these Terms or paragraph 3.12.
7.2 In line with paragraph 7.1 above, We will be entitled to apply the Deposit (or part of it) against any outstanding amount or as compensation towards the loss or damage caused. If the Deposit is not sufficient to cover the amount due or the loss caused, then We will still be able to claim the difference from You.
7.3 Provided We have not had to apply the Deposit against the losses We have been caused as set out in paragraph 7.2, We shall refund the Deposit to You within seven days of the Event.
- Circumstances beyond Our control
We are not responsible to You if something happens that is beyond Our control and which means that the Event is delayed or cannot take place. This includes such things as government guidance or legislation which means that We cannot allow the Venue to be used for Your Event, shortage of staff, or other events, circumstances or causes beyond Our reasonable control. We will let You know as soon as We can if there is likely to be a delay and provided We do this We will not be liable to You for the delay. However, if the delay is such that We cannot guarantee that the Event can take place on the Hire Date then You can terminate the Contract and receive a full refund (including the Deposit) (please see section 10 below).
- Your right to cancel the Contract
Please note that paragraphs 9.1 – 9.5 inclusive only apply if You are not entering into this agreement as, or on behalf of, a Business.
9.1 Unless You and We entered into the Contract whilst You were at the Stadium, You have a 14 day cooling off period which begins from the day after the date the Contract was entered into. The Contract will be entered into when We confirm acceptance of the order in line with the provisions in paragraph 2.1.
9.2 If You decide to cancel the Contract during the Cancellation Period (as set out in paragraph 9.1) then You must inform us of Your decision to do so by:
(a) Emailing us at Events@bradfordbulls.co.uk;
(b) In a letter addressed to Us at Odsal Stadium, Bradford, BD6 1BS ;
Whichever option You chose, We would ask that You provide the Booking Reference number set out in the table containing the hire details but you should always include Your name and Your address.
9.3 If You cancel the Contract under the provisions of paragraphs 9.1 and 9.2 and do so during the Hire Period and after We have already allowed You to hire the Venue, You will still be liable to pay to Us the Charges.
9.4 If you cancel the Contract under the provisions of paragraphs 9.1 and 9.2 (unless paragraph 9.3 applies), We will refund to You the Deposit and any other money You have paid within fourteen days.
9.5 Aside from cancellation under paragraphs 9.1 and 9.2, You have the right to cancel the Contract at any time if You wish to do so. However, unless 9.1 and 9.2 apply, You will have to pay us reasonable compensation for any loss We incur as a result of Your cancellation. We may retain and apply the Deposit towards the compensation due to Us, but may also claim an additional amount to cover Our reasonable losses incurred.
Please note that paragraph 9.6 only applies if you are entering into the agreement as, or on behalf of, a Business.
9.6 If You cancel the Contract once it has been formed, You will be responsible for and pay to Us the following Cancellation Charges:
Cancellation 12-6 weeks prior to the Event: 25% of the Charges;
Cancellation 6-4 weeks prior to the Event: 50% of the Charges;
Cancellation 4-2 weeks prior to the Event: 75% of the Charges;
Cancellation less than 2 weeks prior to the Event: 100 % of the Charges.
9.7 Notice of cancellation under paragraph 9.6 must be given in writing.
- Termination of the Contract
10.1 You may terminate the Contract in the event that:
(a) We have done something wrong and as such You have a legal right to end the Contract;
(b) We cannot guarantee that the Event can take place on the Hire Date as a result of something that is beyond Our control (please see section 7 about this);
(c) A petition is filed or a resolution is passed by Us to wind up Our company.
10.2 We may terminate the Contract (which We will do by notifying You in Writing) in the event that:
(a) You do not make any payment to Us on the date it is due and still do not make the payment within seven days after We have reminded You to do so;
(b) You decide that You want to change the Contract but we cannot accommodate that change (see paragraph 6.3);
(c) You are made bankrupt or You enter into an arrangement with Your creditors;
(d) You do not comply with Your obligations under section 4;
(e) You do not give Us information that We need to enable the Event to take place (see Section 5); or
(f) You do not obtain, or do not give to Us when asked, copies of any Licences (see Section 5).
(g) Bradford Bulls or Yorstox require the venue for a scheduled event.
10.3 If We terminate the Contract for any of the reasons set out in paragraph 10.2, We may deduct from the Deposit and Charges paid any reasonable compensation for the losses We incur as a result before We repay any money to You. This may mean;
(a) if We determine that the amount We have is not sufficient to fully compensate Us for Our losses We may claim more money from You; or
(b) if We determine that the amount We have is more than sufficient to fully compensate Us for Our losses, We will repay the balance to You within a reasonable period of time.
11.1 We do not exclude any liability for death or personal injury that is caused by Our negligence, nor any liability for fraud or fraudulent misrepresentation, nor for defective products under the Consumer Protection Act 1987.
11.2 Subject to paragraph 11.2 above, We shall not be liable for:
(a) the death of, or injury to, You or any other guests or invitees to the Venue; or
(b) damage or theft of any property of Yours or that of any other guests of invitees to the Venue, except to the extent that such damage or theft arises from Our negligence.
11.3 We are only responsible to You for loss or damage that is foreseeable as a result of Our breach of the Contract. Loss or damage is foreseeable if it is obvious or if at the time the Contract was entered into You and We knew that could be a consequence of the breach.
11.4 The Venue is hired to You under the Contract for the purpose of the Event only. Whether You enter into the Contract as an individual or on behalf of a business, We will have no liability to You or any third party for any loss of profit, loss of business, loss of sales, loss of agreements, loss of anticipated savings, loss of or damage to goodwill, business interruption, loss of business opportunity, and any form of indirect or consequential losses.
11.5 If You are entering into the Contract as or on behalf of a business, Our liability to You (subject to paragraph 11.1) is limited to the amount of the Charges.
- Miscellaneous other terms
12.1 You cannot transfer Your obligations under the Contract to anyone else without Our permission.
12.2 The Contract is between Us and You. No other person will have any rights under the Contract or to enforce the terms of the Contract.
12.3 In the event that a court should decide that any of the provisions of these Terms is invalid or unenforceable, that will not affect the rest of the Terms which will continue to apply.
12.4 If We delay in enforcing any part of the Contract We will still be able to enforce it later. If We do not insist that You do something straight away, or if We delay, that does not mean that You do not have to do it and We can insist You do it at a later date and it will not prevent Us from taking steps against You at a later date.
12.5 These Terms and the Contract are governed by and subject to English law.